The information below explains how to make and submit your travel arrangements for Outward Bound.


  1. You have been cleared to participate AND
  2. You are notified that your course has been confirmed as “GO.” In order for a course to be confirmed as “GO,” we must achieve a minimum number of firm enrollments.  Firm = applicants who are fully paid and cleared to participate.

We typically need 6 firm enrollments in order to confirm the course as “GO.” If you purchase airline tickets before notified to do so, make sure you either purchase refundable/transferable tickets OR purchase trip insurance covering the cost of airfare in the event your course is canceled or if you are not cleared to participate. North Carolina Outward Bound is not responsible for refunding the cost of airline tickets, clothing and gear, etc.

Course Start - Traveling to Outward Bound


If you are delayed while traveling, call us immediately at 800-878-5258. We work diligently to accommodate unforeseen travel delays. However, in certain cases of extreme delays, it may not be possible for you to join the course.


Traveling to and from course with a cell phone and charger is encouraged.  Upon arrival and check in with our staff at the airport, we will remind participants to call their families immediately, as cell phones are not permitted once the course has officially begun. At that point, all cell phones will be turned off and stored in personal luggage until course end.


Be dressed in items from the clothing list, make all necessary calls and have eaten prior to departure from the airport.

Review current government regulations regarding carry-on items at Many airlines charge for each checked bag. Check your airline’s baggage policy and pay any fees for you or your child’s inbound and outbound flights.

***Please arrive to the airport having eaten lunch. For students arriving on flights, please review your vendor options before meeting Outward Bound.***


A passport is required for entry into Argentina. Passport applications may take two to three months to process so apply well in advance of your departure date. The passport application fee is $135 (subject to change). 2 Passport numbers must be submitted to Outward Bound no later than two weeks before the start of the course to ensure that we can complete permits necessary for traveling in Patagonia. Make four clear photocopies of your passport. Mail, fax or scan a copy to our office with your required forms. We encourage you to bring one copy of your passport to the course and leave one with your emergency contact at home.


We advise that you pack all essentials from the Clothing and Gear list in a carry-on bag in case your luggage is lost or delayed. These items include:

  • 1 medium weight fleece or wool hat
  • 1 pair of synthetic underwear
  • Headlamp
  • 1 lightweight synthetic long underwear bottom
  • Prescription eye wear (if applicable)
  • 1 pair of quick-drying nylon shorts
  • 1 lightweight synthetic long underwear top
  • 1 pair of quick-dry nylon trekking pants
  • 1 synthetic t-shirt
  • Rain jacket and pants
  • 1 sport/jog bra (if applicable)
  • 1 pair of medium weight socks
  • 1 medium weight fleece jacket or pullover
  • Hiking boots
  • 1 pair of warm fleece or wool gloves
  • Prescription medication (if applicable)

More detailed descriptions of these items are available in the Clothing and Gear list. These items will outfit you during the first 24-72 hours of course if your luggage is lost or delayed. Include copies of your passport and your airline ticket itineraries. Be careful with your carry-on bag while traveling to avoid your bag being lost or stolen. We suggest using a money belt or traveler’s neck pouch for passports, cash, credit cards and airline tickets.

All participants are required to follow our COVID-19 Program Protocols.

Do not finalize travel plans until you have confirmed that your Medical Record booklet has been processed, cleared and your course has been declared a “go.” The North Carolina Outward Bound School is not responsible for refunding the cost of airline tickets if the course cancels.


  • Time and Date: 12:00 noon on first day of course. To ensure that you arrive on time, we strongly recommend that you arrive the day before course. Delays and cancellations of flights into Bariloche are common.
  • Location: San Carlos de Bariloche International Airport (BRC), Ruta 237 S/N, 8400 San Carlos Bariloche, Rio Negro Argentina. Meet Outward Bound staff in the Arrivals section of the airport after you exit Security; it's to your RIGHT as you exit Baggage Claim. For students arriving to Bariloche prior to course start and returning to the airport to meet Outward Bound, please enter the airport from outside through the Arrivals area and look for the coffee shop.

    This is our only pick-up location/time. Look for Outward Bound staff wearing a shirt or hat with an Outward Bound logo and/or carrying an Outward Bound sign. This staff person will have a list of all course participants.

    We advise all students download WhatsApp to your smartphone to communicate with Outward Bound via Wi-Fi in lieu of an international cell phone plan.

  • Airline Arrival: If you choose not to arrive the day before course starts book your inbound flight to arrive no later than 12:00 noon. Do not book arrival after 12:00 noon as we are unable to accommodate arrivals after this time. Itineraries booked with an arrival time later than 12:00 noon will require rebooking which can be costly and avoidable.
Travel Arrangements Between Course Phases
We require you to be booked on the following flight itinerary from Bariloche, Argentina (BRC) to Miami, FL (MIA) to begin Phase II of the course.
This ticket must be purchased prior to your course start. Ticket cost is the responsibility of the participant.


Select your itinerary based on date, airline, and flight number. Arrival / departure time(s) may change per the discretion of the airline. 
Course End - Traveling Home


Asheville Regional Airport (AVL) –

61 Terminal Drive – Fletcher, NC 28732-9442

  • Airline Departure 1:00 PM: Book your departure no earlier than 1:00 PM on the last day of the course. Itineraries booked outside of these times will require rebooking which can be costly and avoidable.
  • Vehicle Departure 11:45 AM: The pick-up/vehicle departure time is 11:45 AM on the last day of the course.

 This is our only drop-off location.

Important Information About Changing Airports in Argentina

Changing Airports Within Buenos Aires, Argentina

There are two airports in Buenos Aires, Argentina:  

  • Ezeiza Ministro Pistarini International Airport (EZE).
  • Jorge Newbery Aeropark domestic airport (AEP).

Some airline itineraries require a lengthy ground transport between EZE and AEP to/from San Carlos de Bariloche Airport (BRC).  Other itineraries offer direct flights to/from EZE and San Carlos de Bariloche Airport (BRC), avoiding the airport-to-airport ground transport. 

North Carolina Outward Bound recommends choosing a direct flight to/from EZE to BRC; however, flight availability changes regularly.

If your airline itinerary requires ground transportation between these airports, this transport is NOT included in your airline itinerary. You must arrange it separately before day of travel. If you choose this option, make sure your airline itinerary allows for 5 hours layover between the two airports. It will take significant time to clear airport security, get baggage, cross the city, check in and go through security again. Plus, there may be unforeseen delays due to traffic, road construction or weather.

Please refer to these websites to arrange ground transportation:

Submit Travel & Back Up Travel
Submitting Your Travel Plans 

At least two weeks prior to course start, we will email a request for travel arrangements.

Be Prepared - Determine a Backup Travel Plan 

Please reference our COVID-19 Program Protocols.

You MUST take a COVID-19 Antigen Test 24-Hours Prior to Course Start.
Participants will also take a COVID-19 test on course start day, administered by NCOBS Staff. 

Should you need to depart Outward Bound due to a positive COVID-19 test result or other illness symptoms:

  • on course start day - you must adjust your travel plans that day
  • during course - you must depart within 48 hours
ADULT (Course age ranges 18+, 18-25, 30+): coordinate travel with a parent, family member or other trusted adult OR coordinate a hotel room and shuttle to the hotel, provided the participant meets the hotel’s age requirement for check-in. 

Please reference the CDC recommendations for Protecting Yourself When Using Transportation and Considerations for Travelers.

Trip and Tuition Related Insurance

Click Here To Receive a Free Quote From InsureMyTrip  

Airfare, related travel costs, and non-refundable tuition payments are expensive. Insurance to protect your trip and course is not required but strongly recommended. If you choose not to purchase insurance and cancel your course or leave your course early you will be held to the terms of the Cancellation Policy (See above).

Outward Bound offers an option for insuring these costs from the third-party provider InsureMyTrip through its Academic Explorer Program. This program has coverage options that include your travel costs and the non-refundable tuition costs. A link to that program’s insurance coverage options is above. Alternatively, you may choose to purchase trip related insurance through a different insurance provider. In either case, the amount and type of coverage you choose is your responsibility and must be discussed directly with the provider.   

Emergency Evacuation Insurance 

You may also want to consider insurance for the cost of Emergency Evacuation. Health insurance often does not cover the cost of emergency evacuation by air or other means and these costs can be very expensive. North Carolina Outward Bound School will not be financially responsible for these costs in the event that your student requires evacuation. 

The Academic Explorer Program offered through InsureMyTrip does not offer coverage for emergency evacuation. You will need to purchase that coverage from a different insurance provider.  

Outward Bound makes no representations or warranties about these insurance options or how they handle claims.  

Hotel/Lodging Information

If you or your child’s travel plans require an overnight stay before or after the course, there are hotels near the airport. Prior to booking, confirm any minimum age requirements and availability of shuttle service to/from the airport (if applicable).

In Bariloche (course start): 

Asheville, NC (course end):


TSA Travel Regulations

If you are traveling by air, be aware of TSA guidelines. To avoid TSA taking items out of your carry-on luggage (like insect repellent and sunscreen), pack these items in your checked luggage or do not exceed size specifications. For more information please visit the TSA website: Transportation Security Administration - Carry-ons