TRAVEL INFORMATION

The information below explains how to make and submit your travel arrangements for Outward Bound.

ONLY MAKE TRAVEL ARRANGEMENTS AFTER:

  1. You have been cleared to participate AND
  2. You are notified that your course has been confirmed as “GO.” In order for a course to be confirmed as “GO,” we must achieve a minimum number of firm enrollments.  Firm = applicants who are fully paid and cleared to participate.

We typically need 6 firm enrollments in order to confirm the course as “GO.” If you purchase airline tickets before notified to do so, make sure you either purchase refundable/transferable tickets OR purchase trip insurance covering the cost of airfare in the event your course is canceled or if you are not cleared to participate. North Carolina Outward Bound is not responsible for refunding the cost of airline tickets, clothing and gear, etc.

Course Start - Traveling to Outward Bound

TRAVEL DELAYS

If you are delayed while traveling, call us immediately at 800-878-5258. We work diligently to accommodate unforeseen travel delays. However, in certain cases of extreme delays, it may not be possible for you to join the course.

CELL PHONES

Traveling to and from course with a cell phone and charger is encouraged.  Upon arrival and check in with our staff at the airport, we will remind participants to call their families immediately, as cell phones are not permitted once the course has officially begun. At that point, all cell phones will be turned off and stored in personal luggage until course end.

BE PREPARED 

Be dressed in items from the clothing list, make all necessary calls and have eaten prior to departure from the airport.

Review current government regulations regarding carry-on items at www.tsa.gov. Many airlines charge for each checked bag. Check your airline’s baggage policy and pay any fees for you or your child’s inbound and outbound flights.

All participants are required to follow our COVID-19 Program Protocols.

Do not finalize travel plans until you have confirmed that your Medical Record booklet has been processed, cleared and your course has been declared a “go.” The North Carolina Outward Bound School is not responsible for refunding the cost of airline tickets if the course cancels.

COURSE START/ARRIVAL 

  • Time and Date: 2:00 PM on first day of course. 
  • Location: Asheville/Hendersonville Regional Airport (AVL/KAVL) • 61 Terminal Drive – Fletcher, NC 28732-9442 – www.flyavl.com • An Outward Bound Staff representative will meet you in the main seating area in front of the security checkpoint.
  • Airline Arrival 2:00 PM: Book your inbound flight to arrive no later than 2:00 PM on the first day of the course. Do not book arrival after 2:00 PM as we are unable to accommodate arrivals after this time. Itineraries booked outside of these times will require rebooking which can be costly and avoidable.
  • Vehicle Arrival 2:00 PM: If you are arriving by car, arrive no later than 2:00 PM on the first day of the course. Enter the airport through door “0” (zero) which will lead you directly to the main seating area. Numbers are noted above the doors and door “0” is located towards the middle of the building.

PASSPORTS

A passport is required for entry into Argentina. Passport applications may take two to three months to process so apply well in advance of your departure date. The passport application fee is $135 (subject to change). 2 Passport numbers must be submitted to Outward Bound no later than two weeks before the start of the course to ensure that we can complete permits necessary for traveling in Patagonia. Make four clear photocopies of your passport. Mail, fax or scan a copy to our office with your required forms. We encourage you to bring one copy of your passport to the course and leave one with your emergency contact at home.

ESSENTIAL CARRY-ON ITEMS

We advise that you pack all essentials from the Clothing and Gear list in a carry-on bag in case your luggage is lost or delayed. These items include:

  • 1 medium weight fleece or wool hat
  • 1 pair of synthetic underwear
  • Headlamp
  • 1 lightweight synthetic long underwear bottom
  • Prescription eye wear (if applicable)
  • 1 pair of quick-drying nylon shorts
  • 1 lightweight synthetic long underwear top
  • 1 pair of quick-dry nylon trekking pants
  • 1 synthetic t-shirt
  • Rain jacket and pants
  • 1 sport/jog bra (if applicable)
  • 1 pair of medium weight socks
  • 1 medium weight fleece jacket or pullover
  • Hiking boots
  • 1 pair of warm fleece or wool gloves
  • Prescription medication (if applicable)

More detailed descriptions of these items are available in the Clothing and Gear list. These items will outfit you during the first 24-72 hours of course if your luggage is lost or delayed. Include copies of your passport and your airline ticket itineraries. Be careful with your carry-on bag while traveling to avoid your bag being lost or stolen. We suggest using a money belt or traveler’s neck pouch for passports, cash, credit cards and airline tickets.

Travel Arrangements Between Course Phases

DATES TBA – Asheville, NC to Florida: You are responsible for purchasing a ticket to begin Phase II of the course. This ticket must be purchased prior to your course start.

North Carolina Outward Bound requires you to be booked on the following flight departing on DATES TBA.

 

Course End - Traveling Home

COURSE END/DEPARTURE

  • Time and Date: 2:00 PM on last day of course.
  • Location: San Carlos de Bariloche International Airport (BRC) Ruta 237 S/N, 8400 San Carlos de Bariloche, Río Negro, Argentina
  • Airline Departure: Do not book departure before 2:00 PM. Students will arrive at the airport by 12:00 noon in order to give adequate time to check-in, clear security and say farewell to their crewmates. We are unable to accommodate earlier departures. Itineraries booked outside of these times will require rebooking which can be costly and avoidable.

COVID-19 BACK-UP DEPARTURE PLAN

If you intend to depart by commercial transportation, you must submit a back-up departure plan should you need to depart under quarantine or isolation protocols. Reference SUBMITTING YOUR TRAVEL PLANS section below.

Important Information About Changing Airports in Argentina

There are two airports in Buenos Aires, Argentina used by the major airlines including LATAM and Aerolineas Argentina that may be part of your itinerary when you depart course:

  • Ezeiza Ministro Pistarini International Airport (EZE) is the international airport.
  • Jorge Newbery Aeropark (AEP) is a domestic airport.

Option 1 - Bariloche - Buenos Aires (AEP) - Buenos Aires (EZE) - Home

You will need to arrange ground transportation from AEP to EZE to board your flight to home. Traffic, construction, weather and the amount of time it takes to claim baggage, clear customs, cross the city to EZE, check in and go through security again should be factored into your itinerary. Make sure your itinerary allows for 5 hours layover between your arrival at AEP and your departure from EZE to account for all the things that can go “sideways” while traveling internationally.

We recommend arranging transportation from AEP to EZE when you book your itinerary. The following websites will help facilitate this:

Option 2 - Bariloche - Buenos Aires (EZE) - Home

There are a limited number of direct flights from Bariloche (BRC) to Buenos Aires (EZE) that eliminate the ground transfer from AEP to EZE. These flights change constantly. You will need to check with the airline to see what is available on 11/24/19.

Submit Your Travel Arrangements to Outward Bound

At least two weeks prior to course start, we will email a request for travel arrangements.

Reference our COVID-19 Program Protocols:

  • Participants may travel to/from course by personal vehicle or commercial transportation; however, personal vehicle travel is strongly encouraged. 
  • If you intend to depart by commercial transportation, you must submit a back-up departure plan should you need to depart under quarantine or isolation protocols. Plan must NOT include commercial travel. 

Back-Up Departure Plan Criteria: 

  • If you need to depart course early, your plan must allow for departure within 48-hours   
  • Adults (18+) must either: 
    • Preferred - Depart from the Outward Bound program location by private vehicle, providing name and contact information of pick-up person. 
    • Request that Outward Bound provide transportation to a hotel near the airport, provided the participant meets the hotel's age requirements for check-in. Refer to our Hotel/Lodging Information section below for options.   
  • Youth (12-17 years old) must depart from the Outward Bound program location by private vehicle, providing name and contact information of pick-up person. 

Please reference the CDC recommendations for Protecting Yourself When Using Transportation and Considerations for Travelers.

Travel Agency Information

TRAVEL AGENCY

Jana Tvedt, owner of Vibrance Travel, is a travel and trip insurance resource available to you. Contact Jana at: jana@vibrancetravel.com or 203-257-7806. 

Trip Insurance - Highly Recommended

Consider third party trip insurance to protect your financial investment of course tuition, airfare and/or emergency evacuation. Trip insurance options are widely available. Jana Tvedt, owner of Vibrance Travel, is a travel and trip insurance resource available to you.

Contact Jana at: jana@vibrancetravel.com or 203-257-7806. 

 North Carolina Outward Bound School does not represent or endorse any third party trip insurance options.

Hotel/Lodging Information

HOTELS NEAR THE AIRPORT

If you or your child’s travel plans require an overnight stay before or after the course, there are hotels near the airport. Prior to booking, confirm any minimum age requirements and availability of shuttle service to/from the airport (if applicable).

Asheville, NC (course start):

In Bariloche (course end): 

TSA Travel Regulations

If you are traveling by air, be aware of TSA guidelines. To avoid TSA taking items out of your carry-on luggage (like insect repellent and sunscreen), pack these items in your checked luggage or do not exceed size specifications. For more information please visit the TSA website: Transportation Security Administration - Carry-ons